Document accessibility for government

Public PDFs a screen reader can actually read.

Forms, plans and notices remediated to WCAG 2.1 AA and PDF/UA-1, measured with veraPDF before and after, and compared page by page so nothing visible changes.

RN Owned and run by a registered nurse in Erie, Pennsylvania.
Measured, not asserted
DHS-3182-SPAMinnesota Human Services
5 rules failednow passes
F700-074-909Washington Labor & Industries
5 rules failednow passes
DHS-3418-SPAMinnesota Human Services
7 rules failednow passes
DHS-4740-SPAMinnesota Human Services
7 rules failednow passes

Published state files, before and after, veraPDF 1.30.2 against PDF/UA-1. Read every report →

April 26, 2027
Title II date for public entities serving 50,000 or more
April 26, 2028
Smaller entities and special district governments
WCAG 2.1 AA
The standard itself did not change

On April 20, 2026 the Department of Justice issued an interim final rule extending both Title II compliance dates by one year. Neither date has passed, and the Department has said it anticipates enforcing at the new ones. Documents published on a covered website are in scope alongside the pages that carry them.

What actually happens to a file

Every job returns the corrected document, the validator output for both versions, and a written note about the things a validator cannot judge.

Measure first

The published file is run through veraPDF against PDF/UA-1. You get the list of rules that failed, not an adjective.

Deterministic repair

Structure, language, headings, table scope, link text and document title are corrected. The same source file always produces the same output, and every change is listed.

Render check

Every page is raster-compared against the original at 100 dpi. When a report says pixel-identical, it means exactly that.

Human pass

Heading order, image descriptions and reading order need judgment. That work is done by a person, and whatever is left open is written down.

Translation quietly breaks accessibility

An accessible source PDF does not stay accessible through translation. The translated file usually comes out of the layout tool with no structure tree, and its language entry still declares the original language, so a screen reader pronounces Spanish text with English rules.

Read the four reports

Pricing

Per page, by how much structure the file is missing. Quoted after the file is measured, never before.

WhatPriceWhen it applies
Inventory audit$1,850Every public document measured and ranked, credited in full against any project over $5,000
Tier 1$2.50 / pageAlready tagged, needs repair
Tier 2$6.00 / pageTagged badly or only in part
Tier 3$12.00 / pageScanned or untagged, structure built from nothing
Validation only$5 / file + $0.25 / pageYou remediate, I measure and report independently
Minimum$450Per batch
A single document, self-servefrom $65Fixed price on Fiverr, paid by card into escrow, no purchase order and nothing to sign

The first file is free. Send one document that has to be accessible and it comes back remediated with the veraPDF report, at no charge and with no meeting required.

The batch rates above are for inventories, and the $450 minimum is what makes a batch worth scheduling. If you have one rejected file and a deadline this week, that minimum is the wrong shape for you: the same work on a single document is listed at a fixed price here, where payment is held until you accept the file. Not sure which you need? Run the free check first.

For translation agencies and accessibility vendors

White label

The work goes out under your name. Your client relationship stays yours, and I do not contact your clients.

Overflow capacity

When a contract lands with more pages than your queue can take, the batch rates above apply with no minimum commitment.

Independent validation

If you remediate in house, the validation-only rate gives you a second opinion on paper before it reaches your government customer.

What this is not

The short version, so nobody finds out later.

A one-person practice

Throughput is roughly 500 pages a week at Tier 1, 250 at Tier 2, 100 at Tier 3. Large inventories get scheduled honestly or handed off.

Not assistive-technology testing

Files are validated with veraPDF and reviewed by a person. No claim is made about testing with screen readers, and no security certification is held.

No conformance claim it cannot back

The PDF/UA identifier is never written into a file until every other rule passes. A clean validator report is not the same thing as an accessible document, and the reports say so.

Send one file

One document that has to be accessible, returned remediated with its veraPDF report, free. It is the fastest way to find out whether this is any good.